Confidentiality

Confidential information include all non-public information that we exchange everyday inside Baianat. These information could be valuable for investors, third parties or harmful for our company if prematurely disclosed. It could be damaging to our reputation, breaking for our partners trust or eliminating for our competitive advantage or get us into legal issues. 

The non-public information about the company may include the business plans, products formulas, marketing strategies and campaigns, new product launches, pricing, proposals, and costs. In addition, any other legal, financial or managerial information or changes such as mergers and acquisitions.

You can only share confidential information with team members who won’t be able to perform their jobs without it. Make sure that all the required steps for data protection has been taken before sharing this information. When you are not sure about sharing certain pieces of information, you can always refer to the legal team.

And since it is our responsibility to keep the company confidentiality, everyone inside Baianat must:

• Know all the kind of information considered confidential.
  
• Keep all the important information whether electronic or documented in hand secured.
  
• Safeguard third parties confidential information protected by non-disclosure agreements.
  

In certain situations, you may need to disclose these confidential information to other colleagues, investors or clients, or government entities. While doing that, make sure that you disclose on the information on “only as needed” basis. 

We may require the other part to sign a non-disclosure agreement in case of highly sensitive information. This will also require written notifications form the higher board of Baianat before the agreement of disclose and we may also require the other party to comply with our certain security procedures.

In some cases, you will need to apply your best judgment. For example:

• If a friend asks you informally about the open source projects under development. Giving him this piece of information is totally not allowed as it’s not yet available for the public.
  
• When taking pictures during work, make sure that the images don’t disclose any confidential information to the public like projects in progress or important business documents opened on your PC or laptop.
  
• When invited to family or friends gathering, don’t share what’s not public on our social media channels or other official communication method.
  

Partners 

Since we would like to be treated this way, everyone inside Baianat must respect the confidentiality of other companies, clients and partners. We only accept confidential information from our partners after signing a non-disclosure agreement and even with it, you should obtain only the information needed for your business objectives. In case of finding any confidential leaked information, it should be reported immediately to the legal department.

Baianat ventures

The same confidentiality rules applies to anyone working in Baianat or one of its venture projects. When working in Baianat or one of its sub projects, you may intentionally or accidentally have access to confidential information through collaborations, network access or casual conversations. Don’t access or use these information unless you’re authorized to do that and take all the needed procedures to keep these information secured.

Former employment

We respect other company’s privacy and information policies. In case you were a former employee in another place, kindly keep all the confidential information and never disclose them even if it’s in Baianat best interest. The same goes for former Baianat team members as well. Any confidential information you accessed during your employment with Baianat shall remain so even after leaving the company.

Outside communications 

We love the community and believe that everything we learn should be shared according to our strategies, timelines and launch plans. Consistent with that, you should ensure you don’t disclose any confidential information through your outside communications including online and social media posts. 

Bear in mind that you can’t represent Baianat unless you’re permitted to do so and the same applies during your communication with press. Before engaging in any public activity of any kind, check with the marketing, legal and branding teams in order to get your presentation content approved. 

What we expect

• We expect you to keep all the confidential information secured and not accessed by anyone unless the authorized team members. 
  
• Never give any of your passwords to anyone under any circumstances as we need to make sure that the data we provide you with is only accessed by authorized team members, also so we could track the activity later on and refer to those certain collaborators. It’s always recommended to choose passwords that are complex enough for higher security.
  
• Never discuss any important information in public places like elevators, restaurants, transportation or on social media as this will put the information on the risk of being disclosed.
  
• When having a visitor, make sure you walk them the way of the office and keep all your confidential information stored
  
• Make sure that all the important documentations are stored in a secure place and left on your disk or desktop.
  
• When working from home, you will only have access to the permitted files (including code) will be accessing them through our official collaboration tools, communication channels and emails.
  
• You never share any of the company documents with any third parties or team members with a personal email account.
  
• Think before clicking on any link or opening any attachments even from trusted sources.
  
• You should be using only authorized softwares provided by the company. In case you need a different tools or platforms, refer to your team leader for more clarification on the process.
  
• Look after you equipment’s when you are not around and lock your screen when leaving for coffee or lunch breaks.
  
• Switch your PC at the end of the day and clear your disk from any important documents before leaving.